Tracking vendor bills

Open Bills from the More menu. It opens on Unpaid, sorted by what is due soonest, with anything past its due date flagged.

Getting a bill in

Two ways. Tap "Log a bill" and type it: company (pick one or type a new one), what it is for, amount, invoice number, due date. Or forward the vendor's invoice email to your community address; the AI reads the amount, invoice number, and due date, and the inbox offers a filled-in "File it as a bill" form. If the email turns out to be about the job rather than the money, one click files it as a work order instead.

Approve, then record what you paid

Approving records that the board said yes. When the treasurer has actually paid it from the association's bank account, use "Record what you paid": amount, the date it left the bank, how (check, bank transfer, card, cash), and a reference like a check number.

How the budget gets the number

If the bill is tied to a work order, the payment form offers to add the cost to that job, ticked by default. That single cost record is what the budget page, the reports, and the board packet all read, so nothing is counted twice. A bill with no work order attached simply does not touch the budget; tie it to the job if you want it counted.

What this never does

neighborPOP does not pay anyone, does not hold your money, and never emails your vendors about a bill. It keeps the record; your treasurer keeps the checkbook.