Features / Vendor bills
Every bill accounted for. Paid by you, from your bank.
The landscaper's invoice arrives by email and lands in the drawer with the amount, the invoice number, and the due date already filled in. The board approves it, the treasurer pays it from the association's own account, and the cost shows up on the job and in the budget without anyone retyping a number.
Bills that file themselves
Vendors already email their invoices. Forward one to your community address and the AI reads it: which company, how much, which invoice number, when it is due. You get a filled-in form and one button. If the email is really about the job rather than the money, one click files it as a work order instead.
The budget fills itself, honestly
When a bill belongs to a work order, recording the payment adds the cost to that job, which means the budget page, the reports, and the board packet all update from the same single record. No second ledger, no double counting, and deleting a bill takes its cost back out with it.
What we deliberately do not do
We do not pay anyone. We do not mail checks, hold a balance, issue cards, or email your vendors on your behalf. Platforms that move money for you become the bank, with the fees, the float, and the compliance that follow. Your treasurer pays from the association's account exactly as they do today; neighborPOP keeps the record straight and tells you what is coming due.
Questions boards ask about vendor bills
Does neighborPOP pay our bills?
No, and it never will. It tracks what was billed, what the board approved, and what you paid. Money moves at your bank, by your treasurer.
What if the invoice does not say an amount?
Log it anyway with the amount blank. It shows as no amount yet until you fill it in when you record the payment.
Do vendors get emails from this?
Never. Anything sent to a vendor about a bill would read like a promise to pay, so we do not send it.
Can a bill count toward the budget without a work order?
Not today. Costs reach the budget through work orders so there is one source of truth. Tie the bill to the job it belongs to and it flows automatically.
Is this included?
Yes, in every plan.
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