The documents survive the board that uploaded them.

One library, sensible permissions

Upload the covenants, bylaws, meeting minutes, budgets, newsletters, and anything else worth keeping. Each document is either resident-visible (members sign in to view) or public (anyone with the link, useful for covenants that buyers and closing attorneys constantly request). The board decides per document; nothing is public by accident.

Where institutional memory goes to live

Repair histories by address. The roof summary the board built over three years. The one-page explainer about the retention pond. When board members rotate out, the knowledge stays, organized and searchable, instead of leaving in a banker's box.

Boring, reliable storage

PDFs, Word and Excel files, and images up to 15 MB each, stored on enterprise infrastructure with every download access-checked against your community. No sync clients, no shared-drive permission archaeology, no wondering which version is current.

Proof that people actually got it

Boards are regularly asked to show that the covenants or a rule change reached the community. Mark a document as needing confirmation and it moves to the top of every resident's document page with one wide button: I have read this. Your side shows a plain count, eighteen of forty-one, and who is still outstanding. It asks once and then leaves people alone. There is no pop-up in the way and nothing on their home page, because somebody opening the portal to report a leaking roof should be able to report the leaking roof. Chasing the rest is a decision a person makes, not something the software does on its own.

Questions boards ask about documents

Keep looking around